Data.wa.gov.au already contains explanations of the fields you'll need to fill in as part of the data publishing process. This longer step-by-step guide is intended for first-time users and includes some more descriptive explanations of certain fields.
Check out our step-by-step video for a walkthrough, or continue reading for more detailed information about each metadata field.
- Login with your authenticated account
- Browse to Datasets (top menu)
- Click Add Dataset (Remember you may have multiple files in the one dataset.)
- On the first page you’ll be asked to complete fields to describe your data (the metadata).
- Title (required): name of the dataset.
- Description: descriptive information about the dataset can also include further information or caveats pertaining to the data. * For formatting you can use markdown.
- Tags: some tags (or keywords) that describe your data.
- License (required): a dropdown of available licenses for data.wa.gov.au (Licensing Creative Commons is endorsed by WA Government and the recommended default under the Open Data Policy)
- Organisation: a dropdown of organisations you can publish to. Most users can only publish to a single organisation. This will be automatically filled in.
- Visibility: whether the dataset will be viewable to all users once complete. This is intended to allow organisations to internally review metadata before publishing, not as a means to publish private datasets. The default is private.
- Data Portal: another website or resource that users may go to to discover more context and information about the dataset (e.g. The relevant page on your agency's website). If that does not apply, leave it blank.
- Data Homepage: for datasets that exist in another catalogue (e.g. SLIP) this will be the access point for detailed catalogue-specific information about the dataset. If you're unsure, leave this blank.
- DOI: the Digital Object Identifier assigned to your dataset (if you have created one). More information about the DOI system is available here, and is more typically used in scientific disciplines and publishing. If you're unsure, leave this blank.
- Citation: the citation that users of the dataset should use in publications, articles, et cetera. If you're unsure, leave this blank.
- Author & Author Email: the name and email address of the person who is primarily dataset for creating and maintaining the data.
- Maintainer & Maintainer Email: the name and email address of the person who is responsible for maintaining the dataset on data.wa.gov.au.
- Theme: the AGIFT top level government function to which the dataset relates.
- Language: the language in which the dataset is published. The default is English.
- Published On: the date on which this dataset was, or shall be, published.
- Data last updated on: the date on which the data on data.wa.gov.au itself was last updated.
- Update Frequency: how often the dataset is updated. Eg: Daily, Weekly, Never.
- Temporal Coverage From / To (required): the span of time from/to which the data is applicable. If the data applies only to a single point in time you should only fill in the Temporal Coverage From field.
- Geospatial Coverage (required): this is the physical area which the data covers. It is used to power the search functionality of data.wa.gov.au, so it does not need to be precise. It can be;
- a rectangle/polygon drawn by-hand;
- a pre-defined extent; or
- a GeoJSON formatted Polygon/MultiPolygon.
- NB: Data sourced from SLIP will populate this field automatically.
- Click Next: Add Data
- Click Upload and select the file, or link to a file, you wish to add to the dataset (e.g. the data itself, or any data dictionaries, metadata statements, et cetera you may have. See Supportive documentation/context. Add a description for this file and add the (likely) 3 letter file extension to the Format field.
- You can add additional files to the dataset by clicking Save and add another and repeating the process. When finished adding resources click Next: Additional Info.
- Click the Finish button.
Publish any supportive documentation, caveats, user restrictions, and contextual information in the text of the descriptive information about the data set. If the information is extensive it can also be uploaded as an additional resource to the dataset.
Please do not put the data into the documentation itself, as it means the platform will treat it as just another file like a PDF rather than as a data file. This means the data is inaccessible to users and no API or data visualisation will be available for your dataset.
Publishing a new dataset – Step 1 - Details about the set
Publishing a new dataset – Step 2 - Upload file(s) or a link to a data service